The UNA runs our business via standing committees that must review materials before it is sent to the full board. This normally works fairly smoothly. However, this week our standing committees had to be cancelled due to a lack of quorum.
Two elected directors, (Laquin and Beyers) are out of the country at the moment and we knew well in advance that they would be absent. Unfortunately a UBC appointee sent in regrets at the last minute leading to us having to cancel the meetings as only elected directors Alexander, Zhou, and Menzies would have been in attendance. The appointed student director is named on the committee but in my two years on the board they have never attended the standing committees - the student reps almost always send their regrets or just don't turn up which increases the membership without providing any input of effort!
The standing committee of operations and of governance nominally have the elected directors (5) plus the student (1) and a UBC appointee (1) for a total of 7. That would mean quorum is 4.
It seems that we likely need to address the question of committee quorum as we do have two standing committees that have membership of two and three members. At the end of the day it is a shame that our work schedule for the Board has been deferred for a month. A slow and cumbersome process needs more attention and revisions to allow us to actually respond in a timely fashion to matters of concern.